Homepage
Owners Area

    The Beach Condos
    8459 Gulf Boulevard
    Navarre Beach, FL 32566

    E-mail Us

 

 

International Web Design

BOD Information & Upcoming Meeting Info

Updates | Financial Report | Contact Information | Meetings Minutes

Board of Directors Contact Information

President: Larry Ankeney, Phone: 850-678-4139 Email

Vice President: Ralph Coleman, Phone: 205-982-9394 Email

Treasurer: Carol Canovai, Phone: 336-253-4402 Email

Secretary: Ray Oliver, Phone: 412-781-8832 Email

Director: Will Majeau, Phone: 850-936-0369 Email


Monday, January 29, 2007

Presidents Report December 2006

Progress is slow but steady. The title searches for all 1, 531 units are complete. There are many unit weeks that have breaks in the chain of title that will require repair. If your title is in need of repair, you will be notified. If you don't hear from us, your title is fine.

Now that the title searches are complete, VRI is updating the owners roster and is preparing to print and mail the official termination instruments so that you can have an opportunity to terminate the condominium if you so choose. We will have these instruments mailed this month. You must sign and return your termination instrument if you wish to terminate the condominium. If you prefer to repair the condominium, simply return the instrument unsigned so that we know you got the mailing.

VRI has also mailed out the notices of the annual meeting which will be held at the Holiday SunSpree Resort in Ft. Walton Beach, FL on January 27, 2007. It is very important for everyone to sign and return your proxy so important business can be conducted during the meeting. Registration begins at 8 AM and the meeting begins at 9:30 AM. There is much business to conduct at the meeting and we will give a report on the status of the termination instruments during the meeting.

The 2007 budget will not be presented at the annual meeting. We will wait until after the results of the termination instruments signature process to prepare the budget because the budget to repair is completely different than a budget that will support a sell decision. The association has sufficient funds to carry us through the first few months of 2007 pending the outcome of the vote.

Two lights were installed at the condominium property and the fence was repaired. These improvements were necessary to continue our liability insurance coverage.

posted by The Beach Condos Board of Directors at 1:07 PM


Sunday, August 20, 2006

Minutes of June 25, 2006 Board Meeting

Beach Condominium Owners Association

Board Meeting Minutes
Conference Call
Sunday, June 25, 2006 at 6:00 p.m. (Central Time Zone)

Attending:

Board Members: Larry Ankeney, Carol Canovai, Ray Oliver, Will Majeau
CAM Manager: Alan Floyd
Assistance Treasurer: Pat Watts
ORE Representatives: Colleen Freeman and Scott Burton



MINUTES

1. Call to Order & Quorum Determination:

Larry Ankeney called the meeting to order at 6:05 pm (Central time) noting
that four Board Members were participating via telephone, so that a Quorum was
present to conduct business.


2. Minutes:

Minutes of the June 11, 2006 Board Meeting were reviewed and a few corrections were made.

MOTION: Carol Canavai moved to approve the 6/11/06 minutes as corrected.
Ray Oliver seconded the motion, and it passed unanimously.


3. Budget / Reserves :

Larry referred to the 6/19/06 legal opinion from Ray Newman. He noted that the
Association will not have to fund past years' reserves, but that an Owner quorum
and vote would be required to waive the funding of reserves for 2006.


Larry recommended that the Board approve Budget #2 as presented by ORE, with a $31,000 2006 reserve funding component, and no reserve funding for previous years. He instructed ORE to lower the $137 Maintenance Fee in Budget #2 to a rounded $135 per interval.



4. Notice of Budget Board Meeting & Billing Mailing :

Larry recommended that the Board present Budget #2 to the Owners for their approval in a duly noticed Budget Board Meeting. Discussion took place regarding the mailing packet which would include a letter from the Board, Notice of the Meeting, the 2006 Budget, the Billing Invoice and a return envelope. The Board approved the draft letter and notice and requested that the Billing Invoice to each owner include the Unit and Week owned. The Board discussed a date of August 5, 2006 for the Budget Board Meeting, to be held either at the Marina Bay or at a local library. Alan Floyd was assigned to find out what Marina Bay will charge for a room at their facility.

MOTION: Will Majeau moved that a Budget Board Meeting notice be mailed
out by the end of June, along with a copy of the proposed 2006 Budget and a Billing Invoice for the 2006 Maintenance Fee, with a payment due date of 8/31/06. Ray Oliver seconded the motion and it passed unanimously.

5. Insurance:

Larry reported that he spoke with the insurance agent who provides the Directors and Officers coverage for DC. The agent told Larry the same thing he had told Scott Burton, that it is very unlikely that the insurance company will agree to limits higher than the current $1,000,000. The agent will let Larry know what he learns from the insurance company.



6. Other Business:

Alan Floyd asked whether the Board had considered canceling the Water & Sewer
service to save the approximate $21,000 annual water & sewer charges. Will
Majeau had been told that he would have to pay a $6,000 "re-tap fee" to re-
connect service to a single condominium unit. Ray Oliver will contact the
County to investigate the cost of the "re-tap fee". It was mentioned that
maintaining an active water & sewer connection could be a advantage if the
association votes to sell the property. The Board will decide at a later meeting
whether to cancel service or maintain it.



7. Next Meeting: Budget Board Meeting - August 5, 2006 (time & place pending)


Adjourn: The meeting adjourned at 6:40 pm (Central time)






Assignments from the June 25, 2006 Beach Condominiums Board Meeting



ORE to work with Ralph and Max Merrick to resolve the Penthouse maintenance fee issues. In process

ORE to provide Larry with a current (as of 6/12/06) updated list of "lost" owners to include the last known city and state of residence. Done

ORE to determine if Florida law will allow the association to borrow from the Capital Reserve fund for operating expenses. Done

ORE to let Larry know when the 2006 Property Tax assessment notices are received (probably in August, 2006). (Larry to direct an appeal of the assessed valuation?)

ORE to conduct a sampling of phone calls to delinquent owners to verify delinquent status before sending out the Final Demand Letters. Done

ORE to e-mail board members with information on how to join the 6/14/06 financial statement conference call. Done

Alan Floyd to find out what Marina Bay will charge for a room to hold the 8/5/06 Budget Board Meeting. Done

Ray Oliver to contact the County to investigate the cost of a water & sewer "Re-Tap Fee".

posted by The Beach Condos Board of Directors at 2:30 PM


Saturday, July 01, 2006

The Beach Condominium Owners Association
Board Meeting Minutes - Conference Call
Sunday, June 11, 2006 ◊ 3:00 p.m. (Central Time Zone)
(Approved June 25, 2006)

Attending:
Board Members: Larry Ankeney, Ralph Coleman, Carol Canovai, Ray Oliver, Will Majeau
CAM Manager: Alan Floyd
Assistant Treasurer: Pat Watts
ORE Representatives: Colleen Freeman & Scott Burton

MINUTES

I Call to Order & Quorum Determination:

Larry Ankeney called the meeting to order at 3:04 pm (Central time) and noted
that all five Board Members were participating via telephone.


II Minutes:

a. Minutes of the March 18, 2006 board meeting were reviewed.

MOTION: Carol Canavai moved to approve the 3/18/06 minutes, Ray Oliver
seconded the motion, and the motion passed unanimously.

b. Documentation of the April 26, 2006 Phone Poll conducted by Larry
Ankeney and the accompanying Waiver & Consent were reviewed.

MOTION: Will Majeau moved to approve the 4/26/06 Phone Poll and Waiver
& Consent, Carol Canovai seconded the motion, and the motion
passed unanimously.

III Owner Records:

a. Esquire Title Report: Colleen Freeman reported on the status of the title
work being conducted by First American Title.

b. Changes Made
to Owner Records: Colleen reported that an additional 32 changes have
been made to owner records since the last board
meeting, and that ORE staff are taking numerous calls
from BC owners.

c. HOA Weeks: Colleen reported that as of 6/8/06 there were 189
delinquent weeks. Larry reported that Daryl found
additional records of delinquency, so that the total
delinquent week numbers will probably go up.

IV Collections:

a. Collected to Date: Colleen reviewed a Transaction History report that
showed a total of $25,151 has been collected to date.

b. Aging Report: Colleen reviewed an Aging Report, and noted that the report
shows owners rather than weeks. She explained that
going forward everyone should refer to delinquent weeks
rather than delinquent owners, to eliminate confusion.

c. Proposed Final
Demand Letter: Larry reviewed the proposed Final Demand Letter.
Several wording changes were suggested and the letter, as
revised, was approved by the board.


ASSIGNMENT: ORE to conduct a sampling of phone calls to delinquent
owners to verify delinquent status before sending out the
Final Demand Letters.


d. Late Fees / Interest: The board discussed a proposed $25 / week Late Fee
and a 1.5% / month interest charge (18%/year). Ralph Coleman pointed out that the CC&R's stipulate
a $25 "Late Charge" and a 1.5% / month interest
charge.

MOTION: Ralph Coleman moved that the board approve a $25 / week Late
Charge and a 1.5% / month interest charge for delinquent accounts,
Will Majeau seconded the motion, and the motion passed
unanimously.


e. Deed in Lieu Program: Larry reviewed the Assignment of Lease with the
board, and noted that it must be decided who will
prepare the Assignments. John Townsend has offered to do it for $30 / Assignment. Larry
noted that ORE could also do it.

MOTION: Ralph Coleman moved to authorize Larry Ankeney to compare an
ORE bid for preparing the Assignments to John Townsend's $30
Offer, and decide which party should do the preparation. Will
Majeau seconded the motion, and it passed unanimously.


f. Dispute Resolution Committee: Larry said that the Board should be
involved in the resolution of owner disputes
on an individual basis, and proposed the
formation of a Committee to give direction
to ORE concerning owner disputes.

MOTION: Carol moved to form a Dispute Resolution Committee, comprised
of Pat Watts (Chair), Ray Oliver and Will Majeau, to consider
recommendations from ORE on individual owner disputes, and direct ORE on how to resolve each dispute. Ralph Coleman seconded the motion, and it passed unanimously.


V Legal: The board discussed a proposal that Larry and Ralph be given
authority to mediate the engineering lawsuit. Some Board
members felt there should be an upper limit imposed upon the authority. Various limits were discussed.

MOTION: Will Majeau moved that Larry and Ralph be granted authority to
mediate the engineering lawsuit with the upper limit of $______,
as determined by the Board today. Carol seconded the motion
and it passed unanimously.


VI Financial: The review of the 2004, 2005 and 2006 Financial Statements was
deferred until a 6/14/06 Conference Call at 3:00 pm Central Time,
to which all board members are invited, but not required to attend.

ASSIGNMENT: ORE to e-mail board members with information on how to
join the 6/14 financial statement conference call.


d. Draft Budget for 2006 / Capital Reserve discussion:

The Board is seeking a legal opinion from Ray Newman regarding the funding of the Capital Reserve account. Larry recommended that the review and approval of the 2006 Budget be deferred until after the Capital Reserve legal opinion is received. A conference call board meeting was scheduled for 6:00 pm Central Time 6/25/06 to review and approve the 2006 Budget.


VII CAM Report: The Board reviewed Alan Floyd’s written report

VIII Insurance: Scott Burton reported that he contacted the insurance agent who
provided the current Directors & Officers coverage for BC. The
agent will ask the insurance company for a quote to increase
coverage limits to $3,000,000 but he is quite certain that the
underwriters will not offer limits higher than the current
$1,000,000.

IX Straw Poll Results: The latest count shows that 89% of total votes cast are to
sell the property.


X Review of Assignments from 3/18/06 Meeting:

All assignments were reviewed, and it was noted that all but 2 of them
were completed. The uncompleted assignments have been carried
forward to the attached assignment list. Several new assignments were
given, and added to the attached list.

XI Other Business:

As previously requested by other Board Members, Larry asked that the
following be noted in the minutes of this Board Meeting.

It was noted in Board Meeting minutes dated May 19, 2005 that then
Board Member, Will Majeau, was delinquent in the payment of his
Maintenance Fees, and that as a result of this delinquency, he was
removed from the Board. Mr. Majeau subsequently provided proof of
payment, and the management company confirmed that the Maintenance Fee payment in question had in fact been received in full and on time.

Further, the Florida Department of Business and Professional Regulation
(Case Number 2005-050368) determined that Mr. Majeau's removal from
the Board, for non payment of Maintenance Fees, was a violation of the
Florida Condominium Act.



XII Next Meeting: June 25, 2006 at 6:00 pm Central Time (Conference Call)

XIII Adjourn The meeting was adjourned at 5:15 pm






















Assignments from the June 11, 2006 Beach Condominiums Board Meeting



ORE to work with Ralph and Max Merrick to resolve the Penthouse maintenance fee issues.

ORE to provide Larry with a current (as of 6/12/06) updated list of "lost" owners to include the last known city and state of residence.

ORE to determine if Florida law will allow the association to borrow from the Capital Reserve fund for operating expenses.

ORE to let Larry know when the 2006 Property Tax assessment notices are received (probably in August, 2006). (Larry to direct an appeal of the assessed valuation?)

ORE to conduct a sampling of phone calls to delinquent owners to verify delinquent status before sending out the Final Demand Letters.

ORE to e-mail board members with information on how to join the 6/14/06 financial statement conference call.

posted by The Beach Condos Board of Directors at 9:33 AM


Wednesday, June 14, 2006

Minutes of 4/26/2006 Board Meeting

On April 26, 2006, I completed calling all board members and received their unanimous approval for me to enter into a contract with Esquire Title Research of Pensacola, LLC to perform title searches in support of The Beach Condominium Owners Association.

The title searches will cost $50.00 for each unit week, will identify any deficiencies in the titles and result in a commitment for title insurance as deficiencies (if any) are corrected by the Association. The sequence of search will begin with the delinquent units, then the Association owned weeks and finally all the remaining weeks if so directed.

The contract was prepared by Mr. Townsen of Becker & Poliakoff and coordinated with ORE.



Lawrence A Ankeney
President, Board of Directors
The Beach Condominium Owners Association

posted by The Beach Condos Board of Directors at 9:28 AM


THE BEACH CONDOMINIUMS
BOARD MEETING MINUTES
SATURDAY, MARCH 18, 2006
12:00 Noon


The meeting was called to order at 12:10 P.M. by Larry Ankeney.

Larry welcomed the Board members, the owners and the ORE employees.

Those Present:
Board Members: Larry Ankeney, Ralph Coleman, Carol Canovai and Ray Oliver
Board Member Excused: Will Majeau
ORE Employees: Scott Burton, Colleen Freeman, Ronnie Lamkin
Owners: See attached list

The minutes of the January 30 board meeting and the February 17, board meeting were reviewed and some revisions were made.

Motion: Ray Oliver moved to approve the minutes of both meetings as revised. Carol Canovai seconded the motion. All voted in favor of the motion.

Larry will put the minutes of the meetings on the BC web site.

The distribution of the exact vote each candidate received at the Annual Meeting in January 2006 was discussed. It was determined that such distribution to all the owners would not be necessary, as 2 owners and ORE counted the votes and the results of the vote are known and published.

The Association filed a complaint against Compton Engineering in Santa Rosa County for relief from paying the Compton Invoices as the services provided BC were not in compliance with Florida requirements. Other issues were also discussed.

Discussion took place regarding the "Repair" and "Sell" options.

Ray, as chair of the "Sell" committee gave a report on the option to "Sell" the property. He was given a budget of $5,000. He has spent about $900 to date on advertising in the Wall Street Journal. He has contacted and talked to 5 different major timeshare developers, received responses from the Wall Street Journal ads, and other local people.
He explained some of the hurdles: 1) the property will only allow for a maximum of 48 units or a lesser number of 39 units, 2) the timeshare developers were not interested because their formulas did not work with the location and the small number of units allowed, 3) the auction route would cost about $100,000 even if not successful. He had contact with a few local buyers which were possibilities. One possible buyer indicated that they would get their own appraisal.

Larry, as chair of the "Repair" committee presented an outline of the information his committee has gathered over the past 6 weeks. Based on the assumptions made, which were conservative, the future costs of repairing and running the resort would escalate to between $800 - $900 per week due to inflation, a loan of about $2.5 million (amortized over 10 years), insurance, beach restoration, and the normal operating expenses. Larry outlined the cost each year beginning in 2006, 2007 and 2008.

Ralph wanted the Board to consider sending the owners a short summary of the findings to date. A post card would be enclosed for owners to take a non binding vote on which option the Board should spend time pursuing for the final vote. Discussion took place and it was determined that due to the time needed to research and verify all of the owners of record with the county, which would delay the final vote and special meeting, that a "straw poll" of the owners would be beneficial.

Motion: Ralph made a motion to conduct a non-binding poll of the BC owners on whether they would choose a "Repair" or a "Sell" option, which poll will be accompanied by a summary analysis of the pros and cons of both options. Ray Oliver seconded the motion. All voted in favor of the motion.

Discussion took place regarding legal council between now and the vote to repair or sell. Larry met with the law firm of Becker and Poliakoff. The firm's strength is Homeowners Associations and Timeshare Associations.

Motion: Ray Oliver made a motion to authorize the engagement of the law firm of Becker and Poliakoff on an hourly basis to provide legal advice concerning the direction BC will be taking over the next several months in regard to the re-build vs. sell decision. Carol seconded the motion. All voted in favor of the motion.

Discussion took place regarding Florida requirements and the Insurance Trust requirements. In order for funds to be withdrawn from the trust, a licensed architect must approve the withdrawals for payments to vendors.

Motion: Ray Oliver made a motion to authorize the engagement of a Florida, licensed architectural firm, CDA. Ralph seconded the motion. All voted in favor of the motion.

Discussion took place regarding the current ORE CAM manager, Ronnie Lamkin. His remuneration and the services he provides were also discussed.

Motion: Carol Canovai made a motion to ask ORE to review the status of the current CAM arrangement and determine whether a local CAM would be more advantageous to the association from a cost and service standpoint. Ray seconded the motion. All voted in favor of the motion. It was noted that Ralph requested that as part of the ORE review, ORE explore whether Ronnie could provide more service under his ORE employment contract, rather than having to replace him.

The storage unit is still in use and needed. Many boxes of files need to be sorted and a determination of what to keep and what to throw away is required.

The insurance coverage was included in the Board meeting packet. Two policies with premiums amounting to about $1000 annually will not be renewed. ORE was asked to review the Insurance and compare the current insurance with the ORE insurance provider.

Larry will assume the responsibility to determine the contents of the safety deposit box.

Much discussion took place regarding the owner records. Over 300 owners addresses have been changed, owners have been transferred and searches for "lost" owners have been completed.

In order to obtain a legitimate vote of the owners, only the last recorded owner of record has the legal right to vote. If the property is sold, only the last recorded owner of record has a right to any proceeds. Many conveyance documents have NOT been recorded. Much work is required to insure that the owner records are clean and accurate. ORE met with title companies and reported that ORE, an insurance underwriter, a title company and an attorney need to work in tandem to clear all owner records.

A final list of the "lost" owners not found was distributed. There were 31 as of the meeting.

An owner list was distributed to the Board members with the caution that the list was not to be distributed to any other party.

Over 200 accounts are delinquent. Two collection letters have been sent to date. Over $11,000 has been collected through February 2006. A third letter will be sent next week.

Motion: Ray made a motion to require the owners who are delinquent on the 2005 maintenance fees to show proof of payment on Maintenance fee payments for 2003, 2004 and 2005. Carol seconded the motion. Three voted in favor and one voted against the motion. The motion carried.

Motion: Ralph made a motion to have ORE work with Ronnie to move in the fastest timeframe legally possible to foreclose on delinquent owners including the offering of a "Deed in Lieu of Foreclosure" option in the Final Demand letter. Carol seconded the motion. All voted in favor of the motion.

The current BC financial situation was discussed. Due to no final 2004 closeout, ORE is not able to complete the 2005 financial statement. ORE provided a list of expenditures for both 2004 and 2005 in an excel spreadsheet format. Funds distributed in 2006 were listed in the packet. The balance in the various accounts were listed. A draft 2006 budget was also enclosed in the packet. After much discussion, it was determined that the budget would be refined and reviewed in the next meeting as there were still too many unknowns.

Motion: Carol made a motion that Pat Watts be appointed as Assistant Secretary/Treasurer to assist the Secretary and the Treasurer in their duties. Ray seconded the motion. All voted in favor of the motion.

Assignments were finalized.

There was no other business.

The date of the next meeting was set for Saturday, April 22, 2006.

Carol made a motion to adjourn. Ray seconded the motion.

The meeting adjourned at 3:00 P.M.
Assignments from the March 18, 2006 Beach Condominiums Board Meeting


ORE to work with Ralph and Max Merrick to resolve the Penthouse maintenance fee issues.

ORE to require proof of payment for the years 2003 and 2004 from BC owners who are delinquent on their 2005 maintenance fees.

ORE to provide Larry with an updated list of "lost" owners to include the last known city and state of residence.

ORE to let Ralph and Larry know what BC would pay for D and O insurance coverage under ORE's D and O program. Also compare with BC's current D and O policy.

Larry to contact Santa Rosa County Assessor to determine whether BC's property taxes can be reduced.

ORE to mail out a poll vote within 2 weeks on the rebuild or sell option and include the pros and cons. Larry and Ray to provide information. Owners to be given 3 days to return the enclosed postcard ballot.

ORE to continue seeking past financial data and audits from Daryl and finalize the 2006 budget proposal for approval by the Board.

ORE to discuss BC's bonus time with RCI to see if RCI will consider extending the deadline for bonus time. Orient the ORE "in house" RCI reps regarding RCI bonus time and include information in the poll vote packet mailing.

ORE to analyze the operating fund and capital reserve fund regarding these issues: 1) determine what, if any, funds were contributed to the Capital Reserve for 2004 and 2005, 2) Will Florida law allow the association to borrow from the Capital Reserve fund for operating expenses.

posted by The Beach Condos Board of Directors at 9:14 AM


Sunday, March 26, 2006

Minutes of January 30, 2006 Board Meeting

The Beach Condominiums
Board Meeting
January 30, 2006
After the Annual Meeting


Attending:
Board Members: Carol Canovai, Ray Oliver, Will Majeau, Larry Ankeney, Ralph Coleman

ORE Representatives: Colleen Freeman, Neil Hutchinson, Scott Burton, Lyn Larsen

Other: Daryl Lynchard, Accountant; Ronnie Lamkin, CAM Manager

I. Call to Order

The meeting was called to order at 1:45 p.m. A quorum was present to conduct business.

II. Financial Report

Daryl Lynchard, accountant, reported that the 2004 audit will be available in approximately 2 weeks.

III. Election of Officers

Motion: Carol Canovai moved to have Larry Ankeney serve as the President. Ray Oliver seconded the motion. The motion carried unanimously.

Motion: Will Majeau moved to have Ralph Coleman serve as the Vice President. Carol Canovai seconded the motion. The motion carried unanimously.

Motion: Ralph Coleman moved to have Carol Canovai serve as the Treasurer. Will Majeau seconded the motion. The motion carried unanimously.

Motion: Will Majeau moved to have Ray Oliver serve as the Secretary. Ralph Coleman seconded the motion. The motion carried unanimously.

IV. Storage Issues

Daryl will keep all Association records until the board instructs him to ship them to ORE.

There is storage shed in Surfside. The unit is in the name of Dan Marks and Mack Crowe. The information and the keys to the storage unit were given to Larry Ankeney. The storage units are paid thru March 10th. Dan Marks personally paid for the storage unit and he asked for reimbursement.

V. Bank Accounts

Motion: Ralph Coleman moved to change the signatures on the bank accounts to have the Association President and Treasurer as the signors on the bank accounts. Two signors will be required. Will Majeau seconded the motion. The motion passed unanimously.

Other signors will be ORE President and Vice President of Finance.

The association needs 4 bank accounts, including: an operating account, a reserve account, a tax account and an insurance account.

The reserve and operating account can be opened in Salt Lake City, Utah. The tax escrow account and the insurance account can remain the same with new signors.

The maintenance fees from 2005 are currently in two accounts; the operating and the reserve accounts. This money will be transferred to an account in Salt Lake City, Utah.

Assignment: ORE to facilitate changing the signors on all bank accounts.

Motion: Carol Canovai moved to open a reserve account and an operating account in Salt Lake City, Utah. Will Majeau seconded the motion. The motion carried unanimously.

Motion: Will Majeau moved to transfer the excess operating funds from 2004 & 2005 to the reserve account. Ralph Coleman seconded the motion. The motion carried unanimously.

VI. Directors & Operating Reimbursement

Motion: Ray Oliver moved to board members will not be reimbursed for food when traveling on board business. Carol Canovai seconded the motion. The motion carried unanimously.

Assignment: ORE to create a form for Beach Condo Board members to use for reimbursement of travel expenses.

Office supplies will be reimbursed. Receipts will be required with all requests for reimbursements.

VII. Owners Committees

Larry Ankeney suggested that the board appoint committees to gather information for a disclosure packet to the owners. Committees will include: repair and sale.

ORE and the CAM manager, Ronnie, will assist in helping the board and the committees communicate with the owners.

Motion: Will Majeau moved to establish the following committees: Selling & Repair. Carol Canovai seconded the motion. The motion carried unanimously.

Selling Committee: Ray Oliver - Chairman,

Repair Committee: Larry Ankeney - Chairman, Max Merrick, Will Majeau

Motion: Ray Oliver moved that expenditures for the committees be limited to $5,000 for each committee with receipts attached. Will Majeau seconded the motion. The motion carried unanimously.

Motion: Ray Oliver moved that the committees make a report to the board at the next board meeting on March 18, 2006. Will Majeau seconded the motion. The motion carried unanimously.

Assignment: ORE to work with the President to have a location and to notify the owners of the next board meeting.

Motion: Will Majeau moved to retain the services of the existing CPA and lawyer. Ralph Coleman seconded the motion. The motion carried unanimously.

Assignment: Lyn to arrange for some letterhead.

The board also established Larry Ankeney and Patricia Watt as a committee to keep the web site up to date.

Assignment: Ralph Coleman to research the penthouse maintenance fees. This will include what happened in the past and a plan for the future.

VIII. Other Business

Assignment: ORE to continue to work on owner records cleanup.

Assignment: ORE to continue collections on delinquent 2005 balances. At this time documentation of payment will only be required from owners who have a balance on their account.

Assignment: ORE to prepare a 2005 year end financial statement.

IX. Next Meeting

The next board meeting will be on March 18, 2006.

IX. Adjourn

Motion: Will Majeau moved to adjourn.

The meeting adjourned at 3:25 p.m.

Assignments from the Beach Condominiums January 30, 2006 Board Meeting


ORE to facilitate changing the signors on all bank accounts.

ORE to create a form for Beach Condo Board members to use for reimbursement of travel expenses.

ORE to work with the President to have a location and to notify the owners of the next board meeting.

Lyn to arrange for some letterhead.

Ralph Coleman to research the penthouse maintenance fees. This will include what happened in the past and a plan for the future.

ORE to continue to work on owner records cleanup.

ORE to continue collections on delinquent 2005 balances. At this time documentation of payment will only be required from owners who have a balance on their account.

ORE to prepare a 2005 year end financial statement.

posted by The Beach Condos Board of Directors at 6:29 AM


Minutes of February 17, 2006 Board Meeting

MEMO FOR THE RECORD Feb 21, 2006

SUBJECT: Beach Condo Board Communications

As president of the Board of Directors for the Beach Condominium Owners Association, I spoke either in person or on the telephone to the following Board members on Friday, the 17th of February: Ray Oliver, Ralph Coleman, Carol Canovai, and Will Majeau. During these discussions, the Board unanimously approved the following three items:

Engineering assessment of the Beach Condominium foundation and support structures. The ability of the foundation and vertical structural elements of the existing building to support the weight and wind stresses of an additional floor is a critical element in determining if the repair of the condominium is feasible. I have identified an engineering firm in Destin (ECM) who will develop a computer model of the structural elements of the existing building and will model its ability to handle the stresses of the additional floor. Additionally, if the analysis indicates that the current structure can not handle the additional stresses, ECM will design improvements to the structure and retest to demonstrate that the improvements are sufficient. The final report will document the improvements needed and an estimated price to implement the improvements. The price for this engineering assessment is not to exceed $15,000 and will take about three weeks.

Independent cost to repair estimate. As chairman of the Repair Committee I suggested that it would be beneficial to have a contractor develop an independent cost to repair estimate which incorporates the additional floor and other requirements of the Florida and Santa Rosa County flood plain construction codes. One of the owners suggested that we meet with Mr. Pete Vicari, the owner of a highly reputable construction firm that has successfully developed several properties on the Gulf coast. Pete Vicari has agreed to develop a "bottoms up" cost to repair estimate (more detailed than a cost per square foot estimate) based on the original drawings for the Beach Condominium and will incorporate appropriate flood plain building code requirements including the additional floor. Their work will not duplicate the efforts of ECM (above) and will include pool area improvements such as an office, reception area, clubhouse, and shower/toilet facilities. The cost for this independent cost to repair estimate is $5,000 and will be completed in two to three weeks.

Lawsuit against Compton Engineering. Compton Engineering has been under contract with the Beach Condominium since June 2005 to provide engineering and architectural services. Based on discussions among the board members, the board agreed to retain the law firm of Anchors, Smith, and Grimsley (Ft. Walton Beach, FL) to represent The Beach Condominium Owners Association regarding its contract with Compton Engineering Inc. The firm of Anchors, Smith, and Grimsley will file a lawsuit on behalf of The Beach Condominium Owners Association seeking declaratory relief against Compton in the District Court of Santa Rosa County, Florida. A $5,000 retainer has been paid to Anchors Smith Grimsley.

The above Board decisions were also coordinated and discussed with members of our management team (ORE) and our CAM, Ronnie Lampkin.

Submitted by,


Lawrence A Ankeney
President, Board of Directors
The Beach Condominium Owners Association

posted by The Beach Condos Board of Directors at 6:21 AM


Annual Meeting - January 30, 2006

The Beach Condominiums
Annual Meeting
January 30, 2006
9:00 a.m.



I. Welcome & Determination of Quorum

Dan Marks, President, called the meeting to order at 9:20 a.m. The quorum requirement for Beach Condominiums is 746 owners. There were 992 owners present in person or by proxy. A quorum was present to discuss business.

II. Introductions

Dan introduced the board and staff from Owners' Resorts & Exchange, Inc. (ORE). ORE is Beach Condominiums new management company.

III. Approval of the 2005 Meeting Minutes

Minutes from the January 29, 2005 and February 29, 2005 and June 26, 2005 were reviewed by the owners.

Motion: James Waddell moved to approve the above minutes as written. Sharon Marks seconded the motion. The motion carried.

Note: The board members were elected for 3 year terms in the January 2005 Annual Meeting based on precedence in the homeowners association. However, the terms will only be for one year terms based on the legal documents of the homeowners association.

IV. President's Report

Paul Grimes the appraiser, Ed Wycoff the architect and a representative from William Cook & Associates, the insurance agent all presented reports on their activities in the last year.

V. Treasurer's Report

Daryl Lynchard, auditor, reported on the 2004 audit. Mack Crowe, Treasurer and Joe Brendle, Assistant Treasurer reported on the 2005 expenses and the trust account respectively.

VI. Managing Agent Report

ORE has been hired as the managing agent for the association. Colleen Freeman and Neil Hutchinson introduced ORE and the services that they will provide.

VII. Elections

The election was held for 5 Directors.

The election results were tabulated by ORE staff and 2 owner volunteers. Larry Ankeney, Carol Canovai, William Majeau, Ralph Coleman and Raymond Oliver were elected to serve as the Board of Directors. Each director will serve for a one year term.

VIII. Question & Answer

A straw poll was taken of the owners in attendance on whether they would be interested in selling the property or in repairing it. The majority of the owners present at the meeting were in favor of selling. A formal vote of the owners will need to be taken.

IX. Adjourn

The meeting adjourned at 12:20 p.m.

posted by The Beach Condos Board of Directors at 6:12 AM


Sunday, December 18, 2005

November 9, 2005 Work Session Minutes

The Beach Condominiums
Board of Directors Work Session
November 9, 2005

A work session was called 8 am at the Pascagoula Offices of Compton Engineering for two purposes 1) to review the architect work and 2) to interview the construction firm Hudak and Dawson.

Directors Dave Barker, Joe Brendle, and Dan Marks were present. Mack Crowe attended by phone. Gay Wagoner was unable to attend. Sharon Marks, Barbara Barker, and Norma Brendle attended.

Ed Wikoff presented plans for the proposed repair and had a discussion of the details. All members participated and agreed that the work was proceeding acceptably.

The Construction firm of Hudak and Dawson presented their companies interest in assisting in our repair.

The meeting was adjourned at 10:30.

posted by The Beach Condos Board of Directors at 11:54 AM


September 9, 2005 Meeting Minutes

The Beach Condominiums
Draft Meeting Minutes
BOARD OF DIRECTORS MEETING
September 9, 2005

Dan Marks, President, called the meeting to order at 2:00pm in the Navarre Library Meeting Room. Board of Directors members Dave Barker, Mac Crowe, and Gary Wagoner were in attendance.

Mrs. Patricia Watts asked to be added to the agenda. She was added as item nine.

Mr. Marks presented the agenda:
1. Updates. Mr. Marks informed the board of his personal status, loosing his home along with some records belonging to the condo. He also presented balances on accounts with Regions Bank. Mr. Marks stated that one bid was received for the selective demolition of the exterior and interior walls, piping, and contents of the main condominium building. That bid was below $270,000. He reported Mike Connaughton our public adjuster continued to work on our account and recently was submitting the architect fees to Citizens Insurance Co.
2. Demolition of the Office. A motion was moved and seconded to accept the bid $7,500 to demolish the office down to the pilings due to extensive damage from all previous storms. It was considered to be a safety hazard. The motion was approved.
3. Website. Mac Crowe will negotiate the fee for the website and report back to the board.
He stated the website should be up and running shortly. The board agreed to pay the fee for the website and the development from 2005 operating funds.
4. Owners Meeting Date. A tentative date was set for Oct. 15, 2005, at 1:00pm in Gulf Breeze Recreation Center. Also, a tentative date of December 3, board meeting was set for 9:00am if all parties would be able to attend.
5. Future Activities. The architect is completing several options for rebuilding. The building will require asbestos screening before demolition can occur. Bids will be taken for demolition of the main building.
6. Architect. Ed Wycoff was unable to attend due to Hurricane Katrina storm damage to his home and business.
7. Election of Board Members. Mr. Marks reminded the board 1) that two board members’ terms would expire in January after the election, 2) that notices would need to be mailed to owners to submit resumes for election, and 3) the positions are three-year terms. The board would need to confirm that all maintenance fees must be current to qualify for a board position.
8. 2006 Budget. The budget will depend on actions taken by owners and will be adopted at a later date. Mack Crowe will report on the 2006 budget at the next meeting.
9. Mrs. Watts. Mrs. Watts presented information she and other owners investigated as an alternative to rebuilding. It consisted of a development company buying the property, redeveloping it with owners having first option to repurchase units at a reduced amount from that presented to the general public. Mrs. Watts was thanked for her information. No action was taken.

Before adjournment, discussion returned among board members that leaving the main building as is would likely be a concern to the area residents and county officials. After discussion, a motion was made and seconded to proceed with bids to selectively remove the interior and exterior walls and contents from the main building under supervision of the architect. The motion agreed to pay the low acceptable bid, limited to $270,000. The motion was approved.

The meeting was adjourned at 4:30pm.

posted by The Beach Condos Board of Directors at 11:52 AM


September 9, 2005 Work Session Minutes

The Beach Condominiums
Board of Directors Work Session
September 9, 2005

Dan Marks, President, called the morning meeting to order in the Navarre Library Meeting Room. Board of Directors members Mac Crowe, Gary Wagoner, and five owners were in attendance (Mary Crowe, Jim and Kay Boney, Patricia Watts and Richard Mead).

Representatives from ORE Management Company, Colleen Freeman and Neil Hutchinson, gave a presentation for management of the Beach Condominium Association. The board received the presentation and thanked them for their time. After their departure, Jay Bade from Bluegreen Management Corporation also gave a management presentation. Both organizations provided literature on their companies and discussed their services, strengths, and benefits to BC if they became our management company.

Mrs. Watts asked to make a presentation on research she had done with other owners regarding selling the condo to a development company with an option of owner associates being able to repurchase units. Mrs. Watts was thanked for her information. No action was taken.

This meeting was adjourned due to a scheduled Board of Directors meeting after lunch.

posted by The Beach Condos Board of Directors at 11:51 AM


August 6, 2005 Meeting Minutes

Beach Condominium
BOARD MEETING MINUTES
AUGUST 6, 2005


The board meeting was held on August 6, 2005 at the Gulf Breeze Library meeting room.

The meeting was called to order by president Dan Marks at 10:50AM August 6, 2005. Attendees were Dan Marks, Dave Barker, Mack Crowe, Joe Brendle [by phone], Alan Floyd and several owners. Mr. Gary Wagoner was not able to attend and asked not to be called due to illness. Owners present were Will Majeau, Max Merrick, Sharon Marks, Mary Crowe, Barbara Barker, and Wally and Pat Helmstadter.

The agenda was discussed, revised and approved.

Dan Marks gave a status report including activities of the architect, continuing discussions on insurance payments and delinquent owners.

The balances on the operating account and the trustee account, along with the information on the payments that had been made from these accounts.

Tentative dates were agreed for a board meeting on September 10, 2005; a special owners meeting on October 2, 2005; a 2006 budget meeting on December 3, 2005 and an Annual owners meeting on January 28, 2005.

A motion was made and seconded to extension of Dan Mark’s employment to include June 2005. The board members had been polled by phone by Joe Brendle and had approved the extension in May; this vote recorded the approval. The motion was approved.

A motion was made and seconded to continue the lien/foreclosure process on delinquent owners. The Association lawyer, Tom Smith will be asked to do this. The cost of foreclosure [1.5% monthly interest, $50 late fee and $95 attorney fees] was discussed and approved. Cost for returned units will be $50 title search, 1.5% monthly interest, $50 late fee and $65 for 2002, 2003 and 2004 taxes. Alan Floyd suggested that a title search be performed on all returned units and the board agreed. This will delay recording of Quit Claim Deeds. Mack Crowe is working to locate addresses of owners that the Association has lost track of. He is having some success in locating owners that have not been contacted in several years. The motion carried.

It was agreed that the official location of condo records were and had been at Alan’s home address. Alan says that he has room to store all records. He previously agreed that he would not charge the association for office space in his home. Directors who had recovered records for any purpose were to give the records to Alan. Alan agreed to pick up the records he had left at the Accountants spare office. With these issues all records would be present at one place for the first time since the hurricane.

Alan has received an estimate of $237,000 for repair of the two elevators. This is significantly more than the insurance estimate and payment.

Alan said the security fence had been installed around our property.

A motion and a second were made to accept the $7500 office demolition bid. This vote confirms the phone vote taken of board members. Demolition of the office building should begin in a couple of weeks. The motion passed.


The 2004 official audit by our accountant has been postponed due to loss of the records caused by Hurricane Ivan. The accountant had notified the state that this audit would be late. As the accountant has requested information to complete the audit, Dan Marks has been requesting the information from the source and providing it to the accountant.

Some discussion was held regarding access to the owner records. It is the position of the board, based on the condominium documents, that board members have access to the list of owners, but it is not available to owners who are not on the board. Alan said he had addresses of owners that the board did not have, but he could not give the addresses to the board, because “board members come and go.” The board insisted that Alan provide the addresses.

Alan requested the name of someone to be the ‘registered agent’ for the Association. The state requires notification of who this person is but provides no qualifications. Alan will be given a recommended name by the board.

A motion was made and seconded to provide Alan with a month’s amount of money to have in a checking account. Alan and three board members would be signatures on the account, with two signatures required on the checks. The board agreed that Alan Floyd can write checks to pay bills. When additional money is needed to replenish the account, Alan would provide a bank statement to the treasurer with the receipts and additional money would be added to the account. The amount to be in the account would be approximately one month’s bills. The motion carried.

The board agreed to begin a search for a professional timeshare management company to enter into a contract with to manage the affairs of the Association. Initial companies to be contacted are Blue-Green and ORE. They will be asked to present their qualifications and a management proposal to the board.

A discussion was held regarding the misleading and erroneous information prevalent on the ‘new’ website message board. The board agreed to temporarily suspend the operation of the message board and to add pages to post minutes, notices and financial information from the board. The board will prepare a statement regarding the temporary suspension of the message board. Alan agreed to have these revisions made to the website.

Development of the 2006 budget was discussed. Consideration will be given to including a per diem or weekly usage fee.

The penthouse maintenance fee committee chair person Mack Crowe reported that the committee agreed on all issues, except the 1/31 provision in the by-laws. Letter had been issued to the Majeau’s and there was a partial payment received. The 1/31 provision exceeded their authority and required professional review. This review was ongoing by the attorney and accountant. The current status was that the Penthouse was sold in May 2005 to a new owner and that owner was advised of the status of the penthouse maintenance fee review.

A motion was made and seconded to move all air conditioner units to the top of the penthouse. Max Merrick was present and requested that all the air-conditioners be moved from the roof of the 6th floor to the roof of the penthouse at his expense. He discussed possible architectural revisions to the penthouse brought about by the repair process. The board approved the movement at Mr. Merrick’s expense.

An owner Sharon Marks noted a situation of incorrect quoting of the Association by-laws on the message board.

Will Majeau expressed his strong displeasure of the way he was treated by the board and emphasized that he did not agree with Dan Marks being paid for his services to the Association. Will was again asked for proof-of-payment of his 2005 maintenance fees and he refused to provide comment or proof.

Wally Helmstadter requested a copy of the quarterly cash-flow statement. The board responded that the information was not developed but should be available to all board members and owners. This would be developed by the manager and added to the website in the near future.

The meeting was adjourned.

posted by The Beach Condos Board of Directors at 11:48 AM


May 19, 2005 Meeting Minutes

The Beach Condominiums
BOARD OF DIRECTORS MEETING
May 19, 2005

Dan Marks, President, called the meeting to order at 2:00 pm at Attorney Tom Smith’s office, Pensacola. Present were Dave Barker, Vice President, Joe Brendle, Treasurer, Gary Wagoner, Secretary, and Will Majeau, Director, (by phone) and Thomas Smith, BC BOD attorney. Owners present were Barbara Barker and Norma Brendle.

Mr. Marks presented the agenda and other materials. The agenda was as follows:
1. Architect contract
2. Penthouse maintenance fee and mortgage
3. Public adjuster
4. Foreclosure
5. Property issues

One agenda item was added to accept the resignation of Director Will Majeau. The item was added as the first item.

The agenda was moved, seconded, and passed.

A motion was made and seconded to accept Will Majeau’s resignation as stated in article IV, section 5. Mr. Majeau was delinquent on his 2005 timeshare maintenance fees and the bylaws were clear on the board action. “No member shall continue to serve on the board should he be more than thirty days delinquent in the payment of any assessment or maintenance fee and said delinquency shall automatically constitute a resignation, effect when such resignation is accepted by the board of directors.” There was considerable discussion. The motion passed.

At this time, Mr. Majeau asked Mr. Smith if he could remain on the line for the remainder of the meeting. Mr. Smith stated that as an owner, he had that right.

1. A motion to accept the Compton Engineering contract was made and seconded. Mr. Smith stated his overall approval of the architect contract and asked us to red-line any parts that we felt needed his perusal. Mr. Marks stated the contractor and architect would need to be contacted on removal of debris before reconstruction is started. Mr. Smith advised us to draft a letter amending the contract for the cost of debris removal. Motion was passed.

2. The board was interested in resolving the current maintenance fees issue regarding the penthouse. The current agreement violates our bylaws that establish each unit is responsible for 1/31 of common expenses. The 2004 board agreed to a contract that allowed the penthouse owner to pay much less than these amounts, making the timeshare owners pay the cost of common expenses that the penthouse has access to. If we do not resolve it, the timeshare owners can sue us for failure to collect; if we seek to change it the penthouse owner will likely seek legal options. One thing is clear, that maintenance fees are determined annually; therefore the current board is not bound to the maintenance fee agreement of another board. The maintenance fees for 2004 should be left to the agreement, but for 2005, a new fee should be established. There was a discussion that common expenses would be items such as swimming pool, tennis courts, trash removal, electricity, and that it would be in our best interest to list all common expenses and the exclusive expenses that the penthouse owner is responsible for, such as furniture, appliances, towels and linens, cleaning, and any other items that we considered not common. The BC accountant would be the appropriate person to ask to detail these questions and it should be done annually at budget time. Other items discussed on the penthouse were the Majeau family had not paid the contract amount for the mortgage payments and there was no record of maintenance fee payments for 2004. A letter had been sent to the Majeau’s detailing the account be brought current by Mr. Brendle; included in this letter was a statement that the 2005 maintenance fees were being reexamined. There had been a partial payment on this by Mrs. Majeau. Currently there seems to be a new owner of the penthouse. We might need Tom Smith’s assistance in the future to collect these fees.

3. This was a discussion item. Individual board members had questioned the contract with William Cook, our public adjuster. The services which promised more money and quicker receipts were approaching a year; insurance money is very slow in coming and when it came we owed 8% to the adjuster. Mr. Smith had suggested contacting a person to determine the method of placing pressure on Mr. Cook. Mr. Marks stated he had talked with some people in Tallahassee on the process of removing the public adjuster due to lack of performance; their comment was that we could remove them if it became consensual. Mr. Smith suggested that we ask for a reduced amount on the percentage to be paid after the June meeting with W. S. Cook and Associates.

4. A motion was made and seconded to allow Thomas Smith to handle the delinquent maintenance fees. The board discussed the process to collect from delinquent owners. The owners had received several maintenance fee notices and many had not paid. Some owner’s addresses were not correct, for a variety of reasons. If an owner was lost they may not know of the maintenance fee; yet they were liable for it. Special fee processing was allowed the treasurer for special conditions. The options to the owners who had not paid were discussed. Owners who returned their units at this time owed taxes, late fees, and interest and Tom’s fees for collection. Mr. Smith stated that he charged $95 for such a letter on foreclosure. The motion carried.

5. This was a discussion item. The board was interested in what protecting the BC rights to the property next to the poll where the pool deck and pumps were maintained. This had been installed by the developer and maintained by the BC and was ours by imminent domain. Our rights were clear while the improvements were being used. Now the improvements were gone. We needed to know what we should do to protect our rights to this property. Mr. Smith said the best solution would be for us to contact the developers of the adjacent property and try a friendly negotiation to keep this area.

At this time, a motion was made and seconded to appoint Mac Crowe, Assistant Treasurer, to the Board to replace Mr. Majeau. This was passed.

posted by The Beach Condos Board of Directors at 11:47 AM


May 13, 2005 Work Session Minutes

The Beach Condominiums
Board of Directors Work Session
May 13, 2005

Dan Marks, President, held a called planning meeting at 2:30 pm in the Navarre Library Meeting Room. Other members of the Board of Directors present were Dave Barker, Vice President, Gary Wagoner, Secretary, Will Majeau, Director, and Mack Crowe, Assistant Treasurer. Joe Brendle, Treasurer, participated by speaker phone. Allen Floyd, Manager of Steamboat Landing, was also in attendance.

It was agreed at the beginning of the meeting that this meeting was a work session to discuss issues only. No votes were to be taken.

Mr. Marks presented documents from Citizens Insurance on monies we had received, a copy of a proposed contract from Compton Engineering, and a statement from Regions Bank, who had received the paid fees.

Mr. Marks presented a delinquent owner’s list (this list was confidential to BOD for the purpose of review for direction at this meeting and was to be returned at the end of the review). The BOD agreed that all names on the list were delinquent. The BOD agreed that the accountant should immediately impose late fees and send another invoice to the owners on the list. There was a discussion that one board member had not paid his maintenance fees and it was important that all fees be paid because the owners were going to be assessed late fees.

The board had a general discussion of the architect and fees to be paid. A meeting with the BOD and their attorney Tom Smith should be scheduled quickly to review 1) the proposal from Compton Engineering and 2) concerns about our public adjuster, W. S. Cook and Associates, and other items. The BOD agreed.

Mr. Floyd discussed helping with management of the condominiums for a fee of $1500 per month based on 20 hours per week. Mr. Floyd had one issue that he wanted to be upfront about: he was required to be out of town one week every 6 months for medical follow-up testing; the BOD agreed with the time off with pay. He also stated he would immediately set up an office in his house for the Beach Condominiums if the BOD would agree to provide a telephone line, and a computer. Everyone felt this was acceptable. We feel fortunate to have Allen and his expertise. He is a licensed state timeshare manager.

Mr. Marks explained his letter to owners regarding the $65 fee for turning in their units. He also explained the $50 late fee that we had agreed to at a previous meeting. At this time, Mr. Brendle brought up the subject of extending Mr. Marks’ salary for one more month. Mr. Marks left the room while this was being discussed. Mr. Marks returned and was advised that we were at an impasse on this matter. Mr. Marks asked Mr. Floyd if he could start immediately to take on the duties of manager to relieve him of some of the workload. He accepted.

There was also a discussion to raise our liability on the property while construction is underway to $10,000,000. No action was taken at this time.

The meeting adjourned.

posted by The Beach Condos Board of Directors at 11:46 AM


April 2, 2005 Meeting Minutes

The Beach Condominiums
BOARD OF DIRECTORS MEETING
April 2, 2005

Dan Marks, President, called the meeting to order at 10:00a.m.in the Navarre Library Meeting Room. Other members of the Board of Directors present were Dave Barker, Vice President, Joe Brendle, Treasurer, Gary Wagoner, Secretary, Will Majeau, Director, and Mack Crowe, Assistant Treasurer. Several owners were also in attendance. Alan Floyd was visiting.

Dan Marks opened the meeting and presented the agenda. Motion was made, seconded and passed to approve the agenda.

David Radcliff of Underwood, Anderson and Associates Insurance Company was invited to discuss with the board the insurance needs and status of the BC. As our insurance agent for years, he suggested that our Board of Directors liability insurance be increased to $1,000,000. He advised the board to keep in force our three flood insurances. He advised the board against the need for additional office equipment insurance. Because the wind policy and pool house policy both were allowed to lapse in December, there was no additional insurance on these buildings available to us until we began repair; at that time he advised the board to obtain builders risk insurance. He also reported the $500,000 flood insurance policy had paid off the policy limits and because the damage exceeded that amount, our excess flood insurance policy is in effect and being negotiated by our adjuster. The excess flood insurance coverage would not be available in the future, because Lloyds was not rewriting coverage. Mr. Radcliff advised us to fence the property and to post “No Trespassing” signs. His opinion was that hiring a public adjuster was favorable for our owners association. At this time there was a general discussion with Mr. Radcliff and the owners on our insurance. Mr. Radcliff answered all questions to everyone’s satisfaction.

Will Majeau asked that item six on the agenda, Penthouse Maintenance Fees, be moved up and dealt with as the next item as he needed to leave early. A motion to honor the previous agreement that previous boards had made with owners of the penthouse died for lack of a second. A motion to resolve the penthouse maintenance fee issue by a committee comprised of Joe Brendle, Mack Crowe, and Mr. Ralph Coleman (owner) was made, seconded and passed, with Mr. Majeau recused himself.

Mr. Majeau left the meeting to attend to personal business.

Mr. Marks presented a financial report. He presented a spreadsheet listing outstanding BC debts carried over from the 2004 Calendar year, when BC ran out of money in September. The debts included building suppliers, electricity, water, sewer and fire coverage charged by Santa Rosa County. Several items were paid by early receipt of maintenance fees from board members and some were paid by Mr. Marks in anticipation of reimbursement after 2005 maintenance fees were received. A safety deposit box was identified at the FNB&T, when the accounts were closed there. The bank informed us that Jim Milligan and Bud Newbill were the signatures to that box; the contents of the box are unknown. Mr. Wagoner volunteered to contact Mr. Newbill to determine the contents and to locate the key.
The financial report continued with comments about maintenance fee billing. A Regions Lock Box was established for the maintenance fee collection. The accountant had mailed two maintenance fee notices. The original mailing contained only 1/3 of the units. The second billing was more complete, as many names and addresses were recovered from wet records at the condo office. Along with the mailing, a note was sent from the Board that provided Dan Marks email address and phone number to answer any questions. The note required immediate payment of the fees. All board members were paid at this time except one and he had been notified that his payment was due. Payment by the board members was important, because the owners were notified in the annual meeting, the budget meeting, and in the maintenance fee billing notice that the practice of previous years of acceptability of late payment of fees was unacceptable this year. The board must make the example and strictly, but fairly enforce the penalties required by the bylaws.

A motion was made to hire Compton Engineering as the Beach Condominium Architect. The motion was made and seconded. Mr. Marks reviewed the process for getting to this place. All board members were invited to provide architect names, but none were received. Our attorney was asked for a recommendation and he provided the name of Ballard and Tice. Dan Marks found a Mississippi firm that felt they could handle the repair. Interviews were set up with both companies; all board members were invited to attend meetings and interview architects Ballard and Tyce (Pensacola) and Compton and Associates (Pascagoula, MS). Ballard and Tice were interested in our project, but could not begin work until December (due to their heavy work load for Ivan recovery); their fee was 10% of the repair cost. Compton Engineering could begin immediately and their fee was 6.5% of the repair cost. Joe Brendle, Dave Barker, and Dan Marks interviewed both architects. Will Majeau and Gary Wagoner were not present, although both had agreed to attend only the Bullard and Tice interview, declining the Compton interview. The item was discussed in open meeting with owners present. The motion carried on a unanimous vote.

A motion was made and seconded to allow Mr. Crowe (the recently appointed assistant treasurer) to vote contingent upon a review of the bylaws. The motion carried unanimously. (This action was nullified the next week, when it was determined that an appointed Assistant Treasurer could not vote)

A motion was made to grant owners wishing to address the Board five minutes to address the board at each BOD meeting, if a request was presented during the agenda development. It was seconded, discussed and passed unanimously.

A motion was made and seconded to require owners who return their units to the association instead of paying will be charged $65 back tax fee and that all association weeks would not be sold until the repair was complete. Mr. Marks stated that there were several quit claim deeds that had been pending for quite some time. The motion passed.

Owner Ray Oliver addressed the Board and owners that he was still in contact with Bluegreen Corporation.

Owner Ralph Coleman asked the Board about the possibility of expanding the main building during rebuild.

A motion was made to appoint Gary Gasper a BC agent to help with our hurricane insurance recovery. Motion died for lack of second.

It was also decided by common consent that we add signs and fencing per Mr. Radcliff’s recommendation.

The meeting adjourned at 2:25 p.m.

posted by The Beach Condos Board of Directors at 11:43 AM


February 26

The Beach Condominiums
Board of Directors Meeting
February 26, 2005

Dan Marks, President, called the meeting to order at 1:30p.m.in the Navarre Library Meeting Room. Board of Directors present was Dave Barker, Vice President, Joe Brendle, Treasurer, and Gary Wagoner, Secretary. Will Majeau, Director, was not present because he was out of town on business. Some owners who had attended the 2005 Budget Meeting were also in attendance (no list available).

Mr. Marks opened the meeting and presented the agenda. The agenda was approved

A motion was made to approve the 2005 draft operating and reserve budget and to establish the maintenance fee for 2005 at $380 per interval week. The motion was seconded and approved.

A motion was made and seconded and approved that Joe Brendle, Dan Marks, and Gary Wagoner be signatures for the BC checking accounts. Discussion included other items, including maintaining the Regions Bank accounts and the SouthTrust Bank accounts. Also, as an informational item, one South Trust account had been closed and two accounts were left open, with new signature cards.

A motion was made and seconded to appoint Mack Crowe as Assistant Treasurer. The association bylaws state that the Board can appoint assistants to the Secretary or Treasurer. This recommendation was made because of the complexity of the Association’s situation due to maintaining the operating budget and the repair from insurance proceeds. The motion was approved.

A motion was made and seconded and approved to prepay SBA loan (acquired by the Association after Opal) in one installment rather than monthly payments to save the interest expense; this was approved.

Mr. Marks gave an insurance update.

A motion was made and seconded to hire Dan Marks for three months to organize the owners list for the accountant for the 2005 maintenance fee billing, to locate a permanent manager, to locate an architect, to correspond with the public adjuster for insurance claims concerning Ivan damage, to answer owner questions concerning maintenance fees, and any other item that occurred until the condominium manager could be hired and on the team. It was discussed that Mr. Marks did not have a CAM license, but the requirements 721.14 requires the condo to operate after the discharge of managing entity. The beach condo attorney had provided advice that the payment was legal and warranted. When our financial condition improved (money in the bank from maintenance fees and past due bills paid), we would immediately seek a permanent manager, hopefully, on a part time basis, since the condo was not operating. Mr. Brendle proposed that he be paid $5,000 per month. The motion was approved.

Motion was made to adjourn, seconded and passed at 2:05 p.m.

posted by The Beach Condos Board of Directors at 11:42 AM


Thursday, November 10, 2005

Meeting Minutes

This is where the posts for the Meeting Minutes go.

posted by The Beach Condos Board of Directors at 8:52 AM